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Managing Data#

Introduction#

bpmn-server relies on a Database to store workflow information. This makes it suitable for long-running workflows and multi-servers.

Developers can query on data using Data Query

'bpmn-server' manages three collections in MongoDB:

wf_instances stores workflow instances, including items, tokens, logs ,etc.
wf_models stores workflow models, this is important for querying on events
wf_locks to achieve concurrency, running instances place a lock in this collection

api.data object provides several methods to handle workflow instances and items

While api.model object provides methods to access workflow models

In addition to saving bpmn specific properties, bpmn-server supports the following data elements:

  • Presistent Data
  • instance.data
  • item.vars
  • In-Memory Data
  • item.input
  • item.output

All of the above all available during process execution and event listeners.

Instance Object#

The instance object is similar to: 

{
  "_id": {
    "$oid": "66500c3ff0dedc85988cf6fa"
  },
  "version": 0,
  "data": {
        "caseId": 9787,
        "starterUserId": "system",
        "needsRepairs": "Yes",
        "needsCleaning": "No"
      },
  "items": [
  {
      "id": "fd3d38fb-2eab-4ee4-a61e-0fe992f969c2",
      "seq": 2,
      "itemKey": null,
      "tokenId": 0,
      "elementId": "task_Buy",
      "name": "Buy",
      "status": "end",
      "userName": "system",
      "startedAt": {       "$date": "2024-05-24T03:40:47.744Z"     },
      "endedAt": {        "$date": "2024-05-24T03:43:48.045Z"      },
      "type": "bpmn:UserTask",
      "timeDue": null,
      "vars": {},
      "instanceId": null,
      "messageId": null,
      "signalId": null,
      "assignee": "system",
      "candidateGroups": [        "Employee",        "Manager"      ],
      "candidateUsers": [        "User1",        "User2"      ],
      "dueDate": {        "$date": "2024-05-29T03:40:47.746Z"      },
      "followUpDate": {        "$date": "2023-10-31T00:00:00.000Z"      },
      "priority": "5"
    },

  ],
  "tokens": [/*Tokens Data */ ],
  "loops": [],
  "id": "0a081355-8050-45df-91db-8dd473b58bc0",
  "name": "Buy Used Car",
  "source": "/* ... bpmn in xml format */"
  "savePoints": {/* SavePoints Data to restart at any point */}
  "saved": {"$date": "2024-05-24T03:40:47.761Z"  },
  "endedAt": {"$date": "2024-05-24T03:44:01.463Z"  },
  "parentItemId": null
}

instance.data Scope#

The entire execution will have one data scope object, shared among all nodes, except the following will have own item part of the data object

  • SubProcess
  • and Loops (Multi-instances)

Image description

However, for SubProcess and Loop elements a seperate scope

Image description Image description

Data Query#

The syntax follows MongoDB standards.

the query syntax must be - instance attributes unqualified - item attributes are qualified by items.\<attributeName\> - data attributes are qualified by data.\<attributeName\>

Item Query#

example will retrieve
{ "items.id": "value-of-id" } find items by id only - unique
{ id: instanceId, "items.elementId": 'Approve' } find items by instance id and elementId
{"data.caseId": caseId ,"items.elementId" : 'Request' } find items by caseId and item elementId
{ "name" : "Leave Application" , "items.status": "wait"} find items for the process in a wait state
{ id: instanceId, "items.status": 'wait' } check for items in "wait"
{"items.status": "wait" , "items.elementId": "task_Buy" } find all items that has "wait" status 

items = await api.data.findItems({ "items.id": item.id  , "items.status": "wait"});
findItems performs the following - Adds security conditions

  • Parses the query and converts it to MongoDB syntax

  • Issue mongoDB query; mongoDb returns instances (not items)

  • Filters the items and converts object into items

As an example if the api calls

  • findItems query: {"id":"e213ff1b-bb09-43cf-9392-665036903a2c","items.elementId":"task_clean"}
  • it converts to: {"id":"e213ff1b-bb09-43cf-9392-665036903a2c","items":{"$elemMatch":{"elementId":"task_clean"}}}
  • returns on instance with several items
  • it filters the items and returns only the 1 item as required

Instance Query#

Instance Queries are similar to Items Query but return entire Instances with all the items

// find instances having elementId

instances = await api.data.findInstances({
  'items.elementId': 'task_Buy',
});

//  find instance by itemd id

instances = await api.data.findInstances({ 'items.id': item.id });

// find instance by caseId

instances = await api.data.findInstances({ 'data.caseId': 3030 });

Input-Output Data#

Input and output is used in the following scenarios:

  • Subprocess (input/output)
  • Service Tasks (input/output)
  • Call Tasks (input/output)
  • Throw Message/Signal (input)
  • Catch Message/Signal (output)
  • User Task (input)

Input/Output using Scripts#

variable description
data refers to Instance Data or the token data for multi-instance tokens
item.input refers to input variable into the called task/event
item.output is the output of the called task/event 
    <bpmn2:serviceTask id="Activity_00ticbc" name="Add 2 Using scripts" implementation="add" camunda:delegateExpression="add">
        <bpmn2:extensionElements>
        <camunda:executionListener event="start">
          <camunda:script scriptFormat="JavaScript">

            item.input.v1=33;
            item.input.v2=25;

          </camunda:script>
        </camunda:executionListener>
        <camunda:executionListener event="end">
          <camunda:script scriptFormat="JavaScript">

            item.data.result2= item.output + 100;

          </camunda:script>
        </camunda:executionListener>
      </bpmn2:extensionElements>

Input/Output using Camunda Extension of Input/Output Parameter#

    <bpmn2:serviceTask id="Task_0xh2iwa" name="service1" implementation="service1">
      <bpmn2:extensionElements>
        <camunda:inputOutput>
          <camunda:inputParameter name="repeat">item.data.count</camunda:inputParameter>
          <camunda:outputParameter name="sequence">this.output.seq</camunda:outputParameter>
          <camunda:outputParameter name="returnText">'out text:'+this.output.text</camunda:outputParameter>
        </camunda:inputOutput>
      </bpmn2:extensionElements>
  • parameter name is the name of variable
  • value is a JavaScript expression
Scenario before call caller Syntax after call
Throw Msg parameters.var1= '123';
output.var1		 throw(msg,parameters) -
Catch Msg - catch(msg,parameters) data.var1= parameters.var1;
Call Process parameters.var1= '123'; result=call(parameters) data.var1= result.var1;
Service Call parameters.var1= '123'; result=call(parameters) data.var1= result.var1;
Start Event - start(parameters) data.var1= parameters.var1;
data.var1=input.var1;